Executive Director Job Description

January 2019

Executive Director Job Description

The Executive Director provides leadership and energy to fulfill FFWP’s mission to preserve and enhance the natural resources and visitor experience of Fort Williams Park in Cape Elizabeth, ME, by providing fundraising leadership for projects that support the Park’s ecology, accessibility, and open space. The ED is the public face of FFWP and is responsible and accountable for FFWP’s operations. Working with the Board, Ecology Project Manager, Office Manager/Volunteer Coordinator and volunteers, the ED enables horticultural projects, education programs and community engagement.

Working with the Finance Committee of the Board, the Executive Director develops and implements annual operating budgets within annual and long-term goals for contributed income to ensure FFWP’s financial stability. The ED is recognized as the public face of FFWP throughout the community. The ED actively seeks out opportunities for partnerships and collaborations with the Town of Cape Elizabeth and local organizations. Further, the ED supports the fundraising efforts of the Board of Directors by leading fundraising and advocacy efforts with individuals, corporations, foundations, and government agencies. The position reports to the President of the Board of Directors or designate and requires participation at some evening meetings and occasional weekend events.

Candidate Profile

The ideal candidate is an experienced not-for-profit executive with proven leadership ability, excellent management skills, and a record of success with marketing, fundraising, community engagement, and collaboration. The successful ED is comfortable with public speaking and presentation, has excellent verbal and written communication skills, and proven relationship-building skills, and will enthusiastically convey to others a passion for FFWP’s mission. The ED should also have relevant working knowledge of traditional marketing outlets and social media platforms in order to best connect with park users and supporters. Experience supporting governing boards and providing leadership to volunteers is required. Skill with office organization, Microsoft Office, Quick Books for Non-Profits, Donor Perfect (or similar donor database), and use of social media platforms is necessary.


Administrative Operations
Manages day-to-day operations of the FFWP. Hires, supervises, motivates, and evaluates staff, including office staff and Ecology Project Manager. Serves as staff liaison to the Board.

Board relations
In collaboration with the Board, develops and manages policies to guide the FFWP. Communicates regularly with Board and committees. Attends board meetings and submits status reports on operations and projects.

Program and Project coordination
In collaboration with the Board, develops programs to fulfill the charitable purpose of the FFWP. Oversees FFWP projects and events, providing coordination as necessary.

Board Committees
Ex-officio member of Board committees. Works with committee chairs to develop strategy and help identify goals and objectives. Supports committees to implement their objectives.

Researches funding sources and submits grant applications for support of programs. Nurtures relationships with FFWP current and potential supporters. Participates with Board members in personal solicitations.

Public Relations and Marketing
In collaboration with the Board, implements public relations and marketing activities; assists the Marketing/PR committee in acquiring text and media for marketing pieces; takes a visible leadership role in promoting FFWP; and serves as an ambassador for FFWP at public events. Serves as liaison to Town officials, like-minded non-profits, and partner organizations.

Financial Operations
In collaboration with the Finance Committee, develops and manages budgets for operations and projects.

Other tasks as assigned – may delegate to staff or contractors.

Information/How to Apply

Please note that the search committee will be pleased to receive resumes and applications from candidates who might not meet every requirement but who think that their experience and energy are responsive to our needs.

To apply, please send a letter of interest and resume to Dianne Manning, dcmanning@fortwilliams.org, 207-767-3707.

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